Running the Tee Sheet

A staff guide to the daily tee sheet — configuring days and courses, booking members and guests, blocking times, check-in, no-shows and moves, and what the sheet does and doesn't track yet.

The tee sheet is the golf shop’s day. This guide covers how to set it up once, how to read it at a glance, and how the daily work — booking, check-in, moves and cancellations — actually flows. Everything happens on the Tee Times page in the sidebar, which has three tabs: Tee Sheet (the daily grid), Bookings (a list for a date range) and Settings (how the grid is built).

Setting up the sheet

The Settings tab defines the shape of every day:

  1. Tee sheet configuration — for each day of the week, the first tee and last tee times, the interval between groups (e.g., 8 minutes) and the players per slot (4 by default).
  2. Course info — the course’s name, holes, par, course rating and slope rating. ClubCore supports multiple courses, each with its own details.

The same settings, plus the course’s target pace, also live under Settings → Tee Sheet. Changing the configuration never moves or cancels a booking that already exists, so you can retune intervals mid-season.

How many days ahead members may book is set per membership type on the Tee Sheet Rules page (see below), not here.

Reading the grid

The Tee Sheet tab shows the day as one row per tee time, with a column for each player (Player 1–4). Use the left/right arrows, the date picker or Today above the grid to move between days. Rows are shaded red for a blocked time and amber for a full slot. Print sheet prints the day for the starter.

Booking a tee time

  1. Click + (Book this slot) on an open slot.
  2. Choose Member and search for the member — or Guest and type the guest’s name.
  3. Set 9 or 18 holes and whether a cart is needed.
  4. Click Book. Repeat for each player in the group.

A member who already has an overlapping round that day is refused; if it is intended, staff can click Book anyway.

Whether a member can book at all is governed by their status: each member status carries a Book Tee Times permission, so a suspended account is turned away — at the counter and in the portal — without staff having to remember who’s on the list.

Blocking a time

Use Block this time to hold a slot for a tournament, maintenance or an outing, with an optional reason. The row shows Blocked and the reason, and can be Unblocked later.

Check-in, no-show, move and cancel

Click a booked player to open Booking Details, then:

  • Check In when they arrive, or No-show if they don’t.
  • Move to another time… to shift them (Move anyway if the new time overlaps another of their rounds).
  • Cancel Booking, then confirm.

Every change to the tee sheet is recorded in the Activity Log under Tee Time, so “who moved my Saturday time?” has an answer.

Members book themselves

The tee sheet is multi-channel: the same slots are visible in the member portal, where members browse open times by date, book directly, review upcoming rounds and cancel — no phone call to the shop required. The portal never books a time that has already passed, and staff bookings and portal bookings draw from one live sheet, so the shop and the portal always see the same availability.

Advanced rules: windows, lottery, standing times

Clubs that want more control over who books when can switch on Advanced Tee Sheet Rules (Settings → Features), which adds a Tee Sheet Rules page with three tabs:

  • Priority Windows — how many days out each membership type may book, plus a club-wide default. Full Golf might book 14 days ahead while Social books 3; the member portal enforces the window at booking time.
  • Lottery — for high-demand dates, collect requests (course, date, preferred window, party size) instead of first-come-first-served; members can enter from the portal too. Priority derives automatically from membership type, and Run draw places each request — the whole party or nothing — into a time in its window, marking the rest unfulfilled. An awarded request is cancelled on the tee sheet like any other booking.
  • Standing Times — recurring weekly bookings, like the Saturday 8:00 AM men’s group: day of week, preferred time, party size and start date, with pause and resume. Upcoming occurrences are placed on the sheet automatically every night for the next 14 days; Generate upcoming does it right away.

The Tee Sheet Rules guide covers each of these in depth.

Pace of play

On today’s sheet the grid has a Pace column that shows a group’s current hole and whether it is on pace, behind or well behind. It is fed by the carts’ GPS: when a cart on today’s tee sheet (assigned to the tee time, or carrying a checked-in member booked today) reaches the first tee, the group’s round starts, and each fix moves it along the holes. A group with no tracked cart shows —. Nothing is sent to golfers automatically — the Ops Manager (/ops) lists groups that fall behind, and the starter taps Send pace reminder to text that one cart. See On-course cart & kitchen display.

Closing the loop

Tee-sheet activity feeds reporting without any re-keying: the dashboard’s Tee Bookings KPI tracks volume, Reports → Tee Times compares bookings against capacity, and Reports → Golf Month-End counts the month’s rounds — member versus guest, no-shows, carts, tournament and reciprocal rounds — by course, day and time of day, with a CSV export.

Where to go next