Getting started with ClubCore
What ClubCore is, how a club is set up, and where to go next — an orientation for staff and administrators.
ClubCore is the all-in-one operating system for country clubs. Golf, food & beverage, member management, billing and true double-entry accounting all run on one platform, one database, and one login — so a charge rung up at the bar, a tee time booked in the portal, and the general-ledger entry behind them are the same data, not three systems stitched together.
Each club runs on its own dedicated, isolated instance. Member and financial data never mingles with another club’s.
The pieces of the platform
| Area | What it does |
|---|---|
| Admin / back office | The staff dashboard — members, billing, tee sheet, POS management, accounting, reports and settings. |
| Member portal | Members book tee times, dining, courts and the pool, open their statements and pay from their phone. |
| Employee portal | Staff clock in, view schedules and request time off. |
| Point of Sale | Bar, restaurant, pro-shop and cart registers. |
| Kitchen Display (KDS) | Live order routing to the right prep station. |
| On-course cart | Ordering, GPS, scoring and a distress call on every cart — and the Ops Manager map of every cart for the clubhouse. |
Every module is included — there is no per-module licensing.
Signing in
Staff sign in to the admin interface at your club’s ClubCore URL. The sign-in screen opens on a PIN pad for fast logins, with a username and password for everyone else; administrators can set up two-factor authentication, and a club can require it for every admin. At registers and other stations, staff can also tap their badge — admins, managers and accounting staff enter their PIN after the tap.
After signing in you land on the Dashboard, which each user can arrange for themselves: KPI cards for active members, revenue, tee bookings, outstanding A/R, open tickets, today’s reservations, the kitchen queue and tax collected, plus panels such as members by type and revenue by department.
Sign out at any time from the bottom of the sidebar.
A typical setup
- Club details & members — your members, balances and chart of accounts are brought across during onboarding (see the migration notes below).
- Member types & billing — set each member type’s monthly dues (the dues charge that bills them follows automatically) and any other recurring charges, so the monthly cycle and statements run on their own.
- POS & F&B — set up registers, departments and the menu, including modifiers and prep-station routing for the kitchen display.
- Tee sheet — define courses and daily tee-sheet templates.
- Staff & roles — add employees, assign roles and set PINs for the time clock and registers.
Each of these areas has a settings tab in the admin interface. Settings → General includes a setup checklist, the club’s fiscal year and timezone, and live system status; Settings → Features switches optional modules on and off; and Settings → System shows background jobs, recent server errors and the nightly backup and restore drill.
Migrating from EZSuite
ClubCore is purpose-built to replace EZSuite and legacy club software — including the accounting module the incumbents are sunsetting. During onboarding we bring over your members, balances and chart of accounts, so the books have a home from day one.
Where to go next
- Point of Sale & F&B — running registers, tabs, modifiers and member charging.
- On-course cart & kitchen display — how orders get from a cart on the course to the kitchen.